AI Appointment Planner

Automatic scheduling. Personal contact. No more back-and-forth.

  • Want to schedule appointments faster without manually emailing back and forth?
  • Do you want customers or leads to book directly at a time that suits them?
  • Want to automate your planning without losing touch?
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From interest to appointment

The AI Appointment Planner is a smart assistant that manages your calendar and schedules calls, appointments or introductions automatically. Via chat, voice or form. Available 24/7, error-free and completely in your tone of voice.

At Mediacooks , we build planners that work seamlessly with your systems, calendar and customer journey. For sales calls, intake calls, consultations or interviews. Fully automated, but personalized.

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What an AI appointment scheduler can do

We set up a smart scheduler that fully matches your goals and workflow. Via website, chat or voice, it schedules appointments automatically, with an intake based on smart questions and a real-time check of your availability via tools like Google Calendar, Outlook or Cal.com.

Clients receive confirmations and reminders via email, text or WhatsApp complete with links, location and preparation. Follow-up for no-shows, moves or repeat appointments is also handled automatically. Everything is linked to your CRM, ticketing system or the calendars of multiple team members, and aligned with your brand language and service promise.

What does it provide?

  • Less time spent on coordination and follow-up
  • Higher conversion from leads to concrete appointments
  • Fewer no-shows and better prepared contact
  • More peace and order in your calendar
  • Professional experience for your customer

Ready for growth?

Do you want more leads, more customers and sales that are really increasing? Then it's time to take a smarter approach to your marketing. No more separate actions, but a well thought-out strategy with a focus on results.

At Mediacooks we structure, build your customer journey and think along with you. Fast, clear and always focused on growth.

Ready to move on? Schedule a no-obligation meeting, we'd love to spar with you about the next step.

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Why Mediacooks

We design not just a tool, but an experience. Your AI Appointment Planner becomes an extension of your brand, your service and your customer journey. We provide smart logic, tight integration ánd a personal tone of voice.

What you can expect from us:

  • Setup of scheduling flows and calendar integrations
  • AI training on language, questions and behavior
  • Confirmation and reminder flows with branding
  • Links to CRM, support or booking tools
  • Monitoring and optimization on usage and results

Do you recognize this?

Many companies run into this:

  • You lose time on reconciliation and duplicate bookings
  • Leads drop out because planning is too much hassle
  • You lack overview of who, what, where and when
  • Your schedule is filled irregularly or unpredictably

Sound familiar? Then it's time to automate your planning with a personal touch. Schedule an introductory meeting, we'd love to think with you.

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Ready for next level customer management?

Schedule a meeting with one of our specialists.

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